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Vetting, HR & Compliance

WFCVerify
One platform.
Every verification.

From BS7858 staff vetting, employee onboarding and employment documents to SIA licence monitoring, right-to-work, visa evidence and supplier compliance, WFC Verify keeps the people, evidence and audit workflows in one structured workforce record.

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BS7858:2019 workflowStructured evidence recordsControlled access and audit visibilityFree onboarding & data migration
500+
Organisations
Structured
Vetting workflow
Evidence
Records and review
Free
Onboarding & migration
Security workforce compliance

Bring SIA licence records and renewal work into one accountable process

Explore how WFC Verify can help teams organise licence records, expiry work, internal reviews and check histories alongside the rest of the workforce record.

Explore SIA compliance software
WFC Verify workflow

One Employment Record. Clearer Workforce Compliance.

WFC360 has two products: WFC Verify is where HR, vetting and workforce teams manage the record behind each person, while WFC Control supports scheduling, patrols and field operations. WFC Verify brings together screening evidence, onboarding, SIA licence monitoring, right-to-work and visa evidence, training, appraisals, feedback, employment documents and audit reporting. Compliance is built into WFC Verify, not offered as a third WFC360 product. Each organisation retains responsibility for its own policy, review, employment and assessment decisions.

When an organisation approves relevant workforce information for operational use, relevant current status can move to WFC Control through a logged integration. WFC Control uses it as context for operational decisions and does not produce an automatic suitability result. WFC Verify remains the workforce-record and evidence workflow, while WFC Control remains the scheduling, patrol and field-operations workflow.

Employee Portal for HR Self-Service

Staff use the WFC Verify employee portal for employment and HR self-service. They can access issued employment documents, complete induction tasks, review their own vetting status and submit a holiday request.

After approved leave is shared with WFC Control, scheduling uses that availability information and prevents an assignment where an officer is unavailable. The portal is distinct from the WFC Control mobile app used for shifts, tasks, patrols, incidents and site-document acknowledgement.

Explore the Staff Portal

Employment Control Documents, Built In

Create an employment document from typed or pasted content and use AI assistance to format it. Place Smart Tags where profile information belongs, and each tag fetches the relevant stored data, such as a name, address, date of birth, pay rate or another appropriate employee field.

Employment Control Documents are version controlled. Once a version is published, staff cannot edit it. Publish and issue a new version when a change is needed, send the same document to many staff members in one action, and track pending and completed acknowledgements and signatures. This is separate from WFC Control site documents such as assignment instructions and risk assessments.

Explore the Document Library
Everything You Need

Vetting, Workforce Records and Employment Workflows

Begin with screening, then keep the workforce record connected through onboarding, employment documents, training, appraisals, feedback and supplier compliance. Explore each WFC Verify workflow below.

Core Feature

BS7858 Vetting & Screening

Support a structured BS7858:2019 screening workflow with evidence collection, DBS Enhanced check requests and status tracking, Right to Work, SIA licence checks, UK sanctions screening, and 5-year history records.

  • 16-step configurable form
  • SIA check records
  • Full audit trail
Learn more
Popular

Employee Onboarding

Organise new starter onboarding with digital contracts, policy sign-off, induction programmes, and provisional deployment workflows, with progress and outstanding actions visible to the team.

  • Provisional onboarding
  • Automated inductions
  • Digital contracts
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New

Training & Course Library

Manage employee training in one place. Assign courses from the built-in library, track completions and training records, and include ACT counter-terrorism training with AI-generated quizzes.

  • ACT counter-terrorism
  • AI quiz generation
  • Training record tracking
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AI-Powered

Document Library & Contracts

Create employment contracts and HR policies from typed or pasted content, use AI formatting, place Smart Tags to fetch profile data, then issue version-controlled documents in bulk with tracked acknowledgements.

  • AI Smart Tags
  • Version-controlled issue
  • Bulk issue and tracking
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Self-Service

Staff Portal

Give every employee a branded HR self-service portal. Staff can access issued employment documents, submit holiday requests, complete inductions and view their own vetting status.

  • Holiday requests
  • Vetting status
  • Employment documents
Learn more
Insights

Employee Appraisals

Run structured employee appraisals with self-assessment, manager scoring, performance history and structured appraisal reporting.

  • Performance scoring
  • SMART objectives
  • Appraisal reports
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Feedback

Surveys & Feedback

Collect customer, employee, consumer and site feedback in one Survey Hub, with recurring schedules and follow-up tracking.

  • Recurring auto-send
  • Survey work queue
  • Trend reporting
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SIA Compliance

SIA Licence Checker

Verify every SIA licence in real time via the official SIA API at application stage, then monitor your entire workforce automatically on a daily, weekly, or monthly schedule. Every check is logged with a full timestamp and response record for SIA ACS compliance audits.

  • Real-time SIA API
  • Automated re-checks
  • Full audit trail
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Compliance

Supplier & Contractor Compliance

Onboard suppliers and contractors through a self-service portal, track licence and insurance expiry dates, collect e-signatures on compliance agreements, manage outstanding actions, and prepare audit reports.

  • Structured risk review
  • Licence tracking
  • Audit reporting
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eSignature

Digital Document Signing

Collect electronic signatures on employment contracts, policy acknowledgements, consent forms and compliance agreements from any device. Each signature is timestamped, linked to the employee record and visible in the document audit trail.

  • Signature capture
  • Document audit trail
  • Any device, anywhere
Learn more
Vetting & Screening Software UK

The Complete Vetting and Screening Platform for UK Security Companies

WFC Verify is purpose-built for organisations that screen and vet people. Whether you are a security company operating under the SIA Approved Contractor Scheme, a facilities management firm, or any organisation using BS7858:2019 as part of its process, WFC Verify supports a structured vetting and screening workflow.

From sending the candidate a secure application link to recording evidence, outstanding actions and an employer review, WFC Verify replaces manual spreadsheets and paper forms with a single, auditable digital workflow. Timing depends on the availability and completeness of evidence and on employer review.

BS7858:2019 Workflow
A configurable 16-step workflow for your organisation's screening process
DBS Enhanced Checks
Integrated DBS check requests and status tracking
Right to Work Evidence
Document upload and review support, with employer assessment retained
SIA Licence Records
Record licence check information and manage expiry follow-up
5-Year History Records
Address and employment history records with outstanding-action tracking
UK Sanctions Screening
Record sanctions-screening activity for responsible review
Explore Vetting & Screening
BS7858 Screening Workflow

How WFC Verify handles your vetting and screening

01
Send Secure Application Link
Candidate receives a branded link to complete their 16-step BS7858 application
02
Document Evidence Collection
Candidate documents are collected in the record for responsible review
03
Background Check Tracking
Track DBS Enhanced, 5-year history, financial probity, and UK sanctions screening activity
04
Vetting Officer Review
Your vetting manager reviews evidence and outstanding actions in line with organisation policy
05
Vetting Decision Recorded
Organisation records its vetting decision and supporting evidence in the employee record
Pricing

Simple, Transparent Pricing

Every plan includes free onboarding and data migration support.

Starter

£200/month

100 employee licences included

Additional licences at £2.00/employee/month

For small teams getting started with vetting and HR.

  • Up to 100 employees
  • BS7858 application forms
  • Document library
  • Staff portal
  • Email support

Growth

£450/month

250 employee licences included

Additional licences at £1.80/employee/month

For growing organisations managing 80-250 employees.

  • Up to 250 employees
  • Everything in Starter
  • AI document verification
  • Supplier compliance module
  • Training & course library
  • Appraisals & surveys

Professional

Most Popular
£750/month

500 employee licences included

Additional licences at £1.50/employee/month

For mid-size organisations managing 200-500 employees with full compliance needs.

  • Up to 500 employees
  • Everything in Growth
  • Dedicated account manager
  • Custom integrations
  • SLA guarantee

Enterprise

1000+ Staff
£1,300/month

1,000 employee licences included

Additional licences at £1.30/employee/month

For large organisations with 1,000+ employees and complex multi-site vetting requirements.

  • 1,000 licences included
  • Every feature, no exceptions
  • Bespoke onboarding programme
  • API access & custom integrations
FAQ

Frequently Asked Questions

Ready to verify smarter?

Speak to our team and see how WFC Verify fits your vetting operation. We will walk you through the platform and answer every question.