SIA Licence Checker Software
Verify every SIA licence in real time via the official SIA API. Catch expired, suspended, or revoked licences at application stage and keep your entire workforce monitored automatically on a daily, weekly, or monthly schedule.
Every check is logged with a full timestamp and response record, giving you the complete audit trail SIA ACS compliance audits demand.
Four Data Points. One Real-Time API Call.
WFC Verify connects directly to the official Security Industry Authority (SIA) Public Register API. Every check returns the same four data points that SIA ACS auditors look for.
Licence Type
Confirms the exact licence category: Door Supervisor, Security Guard, CCTV Operator (Public Space Surveillance), Close Protection, Cash and Valuables in Transit, Key Holding, or Vehicle Immobiliser.
Licence Status
Returns the live status directly from the SIA register: Active, Expired, Suspended, or Revoked. Any status other than Active triggers an immediate alert to your compliance team.
Expiry Date
Records the exact licence expiry date so the system can calculate days remaining and send configurable advance warning alerts before the licence lapses.
Linked Identity
Confirms that the licence is linked to the individual named in the application or employee record, preventing licence number sharing or misrepresentation.
Checked at Application. Monitored for Life.
Most SIA licence checking tools only verify at the point of hire. WFC Verify checks at application stage and continues monitoring every employee on an automated schedule for as long as they are employed.
Preliminary Check at Application Stage
When a candidate submits their BS7858 application and provides their SIA licence number, WFC Verify automatically runs a real-time check against the SIA register before the screening officer reviews the application. Expired or revoked licences are flagged immediately, saving your team from investing vetting resource in an ineligible candidate.
- Triggered automatically on application submission
- No manual action required from the screening team
- Flags expired, suspended, or revoked licences instantly
- Result recorded in the application audit trail
- Prevents wasted vetting resource on ineligible candidates
Ongoing Automated Monitoring
Once an applicant becomes an employee, WFC Verify continues checking their SIA licence on a schedule you control. Set re-checks to run daily, weekly, or monthly. The system runs in the background and alerts you the moment a licence status changes, without any manual effort from your compliance team.
- Configurable schedule: daily, weekly, or monthly
- Runs automatically in the background
- Instant email alerts on status change
- Advance expiry warnings at configurable intervals
- Full report of when every check was conducted
- Bulk Verify All button for instant workforce-wide check
Why this matters for SIA ACS audits
SIA ACS auditors require evidence that licence monitoring is ongoing, not just a one-time check at hire. WFC Verify's automated schedule and full check history report gives you exactly that evidence.
The Audit Trail SIA ACS Inspectors Expect
Every SIA licence check performed by WFC Verify is logged in a dedicated audit record. The log captures the licence number checked, the exact response received from the SIA register, the timestamp of the check, and whether the check was triggered manually or by the automated schedule.
When an SIA ACS auditor asks for evidence of your licence monitoring programme, you can produce a complete, timestamped report of every check ever conducted across your entire workforce in seconds. No spreadsheets, no manual records, no gaps.
- Licence number and check timestamp recorded for every check
- SIA register response saved verbatim
- Manual checks and automated checks both logged
- Full history report exportable for audit purposes
- Retained permanently as part of the employee compliance record
Every SIA Licence Category Covered
WFC Verify checks all SIA licence types via the official SIA Public Register API, returning the exact category and status as recorded by the Security Industry Authority.
Door Supervisor
The most common SIA licence for security officers working on licensed premises, events, and retail.
Security Guard
Required for security officers working in non-licensed premises environments, including commercial and industrial sites.
CCTV Operator (Public Space Surveillance)
Required for operatives monitoring public space CCTV systems on behalf of local authorities or public bodies.
Close Protection
Required for bodyguards and personal protection officers working with individuals.
Cash and Valuables in Transit
Required for operatives transporting cash or valuables between locations.
Key Holding
Required for operatives holding keys to premises on behalf of clients and responding to alarms.
Part of the Complete WFC Verify Platform
SIA licence checking is not a bolt-on. It is built into every stage of the WFC Verify workflow, from first application to ongoing employment.
Application Submitted
Candidate provides SIA licence number in the BS7858 application form. WFC Verify checks it automatically.
Preliminary Check
Real-time API call to the SIA register. Result recorded in the application audit trail before screening begins.
Employee Monitoring
Once deployed, the system re-checks the licence on your configured schedule: daily, weekly, or monthly.
Instant Alerts
Any status change triggers an immediate email alert. Full check history available for SIA ACS audit evidence.
Why Ongoing SIA Licence Monitoring is a Compliance Requirement
The SIA Approved Contractor Scheme (ACS) requires member companies to demonstrate that they actively monitor the licence status of their deployed operatives. A one-time check at the point of hire is not sufficient. SIA ACS auditors specifically look for evidence of ongoing monitoring with a documented check history.
Companies that deploy an operative whose licence has lapsed or been revoked face serious consequences: potential loss of ACS status, client contract termination, and regulatory action. WFC Verify eliminates this risk by automating the monitoring process and maintaining a complete, auditable record of every check.
No operative can be deployed with a lapsed licence without your compliance team being alerted.
Full check history report available on demand for SIA ACS inspections and client due diligence.
Daily, weekly, or monthly schedules. Advance expiry warnings at intervals you set.
Compliance dashboard shows licence status across your entire workforce at a glance.
What SIA ACS Auditors Look For
- Evidence of licence check at point of hire
- Ongoing monitoring programme in place
- Documented check frequency (daily/weekly/monthly)
- Timestamped record of every check conducted
- Immediate alert process for lapsed licences
- Ability to produce full check history on demand
WFC Verify satisfies all six of these audit requirements automatically. No manual processes, no spreadsheets, no gaps in your compliance record.
Frequently Asked Questions
Everything you need to know about SIA licence checking in WFC Verify.
Stop Checking SIA Licences Manually
WFC Verify automates every SIA licence check from first application to ongoing employment. Book a free demo and see the full audit trail in action.