Document Library & Contracts
Create once. Issue to everyone. Sign electronically.
WFC Verify's Document Library lets you build employment contracts, offer letters, HR policies, and site procedures using AI Smart Tags that auto-populate from employee records. Issue a single document to your entire workforce in one action. No mail merge. No manual editing. No chasing.
We are pleased to offer you the position of {{job_title}}
commencing on {{start_date}} at a salary
of {{salary}} per annum.
{{employee_name}}Employee Record{{job_title}}Employee Record{{start_date}}Employee Record{{salary}}Employee RecordAuto-Resolved Tags - No Manual Input Required
{{company_address}}Pulled from Company Profile{{hr_manager_name}}Logged-in user issuing documentEvery Document Feature You Need
WFC Verify's Document Library is a complete contract and policy management system. Build templates from scratch or import existing documents, use AI to add smart tags, preview with real employee data, and issue to your entire workforce in one action.
- AI Smart Tags - paste any contract and AI detects & suggests merge tag replacements automatically
- Import from Word (.docx) or PDF - preserves headings, bold, bullets, and tables
- Preview with Employee Data - see the document rendered with any employee's real data before issuing
- Auto-resolved tags - {{company_address}} and {{hr_manager_name}} fill automatically, no manual input
- Issue one document to all employees in a single action
- Electronic signature capture - employees sign from their portal
- Every signature is timestamped and stored in a tamper-evident audit log
- Issued document guards - lock portal sections until documents are signed
- Version control - archive old versions, publish updates, track changes
- Branded with your company logo on every document
- Document Audit Log - every action logged with user, timestamp, and IP address
AI detects and suggests merge tag replacements from any pasted or imported contract.
Upload .docx or .pdf files up to 20 MB. Formatting is preserved on import.
Preview any document with a specific employee's real data before issuing.
Employees sign from the staff portal on any device. Timestamped and stored.
Lock portal sections until required documents are signed.
Archive old versions, publish updates, and track all changes.
Issue a document to your entire workforce in a single action.
Every document action logged with user, timestamp, and IP address.
Document Library Questions Answered
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Start your 14-day free trial of WFC Verify - no credit card required. Full onboarding support included.
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