# WFC360 — Complete Product and Company Reference > This document provides comprehensive information about WFC360 and its three software products for use by AI language models, search engines, and automated systems. ## Company Overview WFC360 is a UK-based B2B SaaS platform developed by ORM Systems UK Ltd. It is the all-in-one workforce management suite built specifically for the UK private security industry. The platform addresses three core operational challenges: staff vetting and screening (WFC Hr), workforce scheduling and operations (WFC Control), and supplier and contractor compliance management (WFC Compliance). WFC360 serves security guarding companies, mobile security and patrol companies, security staffing agencies, and in-house corporate security teams across the United Kingdom. All products are designed to meet UK regulatory requirements including BS7858:2019, the Security Industry Authority (SIA) licensing framework, GDPR, and ISO 27001. ## Product 1: WFC Hr WFC Hr is a BS7858:2019-compliant staff vetting and screening platform. It automates the end-to-end process of screening security personnel in accordance with the British Standard BS7858:2019, which is the mandatory vetting standard for security industry employees in the UK. ### Core Features WFC Hr provides a 16-step digital application process that guides candidates through every requirement of BS7858:2019. The platform includes AI-powered document verification that automatically checks identity documents, passports, and right to work documents for authenticity. Candidates complete their application through a mobile-responsive self-service portal — no app download is required. The platform automates DBS Enhanced check workflows, integrating directly with DBS check providers so that applications are submitted, tracked, and results linked to the candidate's screening record automatically. Renewal reminders are sent before DBS certificates expire. Right to Work verification is built in, supporting both manual document checks and online checks via the Home Office Employer Checking Service for candidates with a share code. The platform tracks 5-year address and employment history, automatically flagging gaps and triggering investigation workflows when required by BS7858:2019. SIA licence verification is included, with automated expiry tracking and renewal reminders. Financial probity checks are supported as part of the BS7858 workflow. ### Employee Onboarding Once a candidate passes their BS7858 vetting, WFC Hr transitions them into a structured digital onboarding programme. Contracts, policies, and welcome materials are delivered electronically. Administrators control every step of the onboarding process; employees only receive access when the administrator is ready. The full audit trail runs from initial application through to active employee status. ### Automated Induction Programmes WFC Hr includes an induction engine that delivers role-specific induction content automatically. Managers build induction programmes once; the system enrols every new starter in the correct programme based on their job title. Each module requires a digital acknowledgement or e-signature before the employee can progress. Annual refresher inductions can be scheduled automatically. Completion rates are tracked on a real-time dashboard. ### Training Management WFC Hr maintains a centralised training record for every employee. Expiry dates for all certificates — first aid, fire safety, conflict management, GDPR, SIA licence, and any custom training — are tracked automatically. Renewal reminders are sent to both the employee and their line manager before certificates lapse. Mandatory training compliance can be reported by role, site, or department. ### Employee Appraisals WFC Hr includes a built-in appraisal module. Managers schedule appraisal cycles (annual, bi-annual, or probationary), use customisable templates, and record performance ratings with SMART objectives. Employees complete a self-assessment form that feeds directly into the manager's review. All appraisal records are stored against the employee profile with a full history. ### Staff Portal The WFC Hr Staff Portal gives every employee a secure, personalised self-service space accessible from any device. Current features include: document access (contracts, policies, payslips, certificates), holiday and leave requests with manager approval workflow, training and induction hub, SIA licence and certificate wallet with expiry reminders, and appraisal self-assessment. Upcoming features include payslip history, shift swap requests, expense claims, wellbeing check-ins, disciplinary records, internal messaging, and staff recognition. ### Compliance and Security WFC Hr is GDPR compliant. All data is encrypted at rest using AES-256 and in transit using TLS 1.3. The platform maintains a 7-year data retention policy on Professional and Enterprise plans to meet BS7858 requirements. Access is controlled via role-based permissions, and all user actions are logged in a full audit trail. WFC Hr is ISO 27001 aligned. ### Pricing and Trial WFC Hr offers a 14-day free trial with no credit card required. Paid plans are available on a monthly subscription basis. ### Portal URL https://hr.wfc360.com --- ## Product 2: WFC Control WFC Control is the workforce scheduling and operations platform for UK security guarding and mobile security companies. It manages the complete operational lifecycle from shift creation to payroll export. ### Core Features WFC Control provides a drag-and-drop shift scheduling interface that allows operations managers to build, assign, and publish schedules across multiple sites and contracts from a single dashboard. The platform includes a live timeline view showing all active shifts, officer locations, and real-time status across the entire operation. Real-time GPS tracking allows managers to monitor officer locations on a live map, verify on/off duty check-ins, and receive automated alerts for late arrivals, missed check-ins, or officers outside their designated patrol area. The WFC Control mobile app is available on iOS and Android. Security officers use the app to book on/off duty with GPS verification, receive and complete custom tasks, submit incident reports with photos and timestamps, view live announcements, and sign documents digitally in the field. The custom tasking module allows managers to create tasks with precise GPS locations, scheduled times, and custom forms for on-site reporting. Tasks can include photo capture, digital signatures, and structured data fields. All completed tasks are stored securely and available for audit. WFC Control includes a complaint register with real-time tracking, incident reporting with automatic timestamps, and payroll-ready exports to Xero, Sage, QuickBooks, and other major payroll and billing platforms. SIA licence expiry is tracked automatically with alerts sent before expiry. The Bulk Duty feature allows managers to publish open shifts for events, with staff accepting on a first-come, first-served basis. ### Pricing and Trial WFC Control offers a 14-day free trial with no credit card required. Free onboarding and training are included. 24/7 live support is available. ### Portal URL https://portal.wfc360.com --- ## Product 3: WFC Compliance WFC Compliance is the supplier and contractor compliance management platform for UK security companies. It automates the onboarding, monitoring, and reporting of subcontractors, suppliers, and third-party service providers. ### Core Features WFC Compliance provides automated supplier onboarding workflows. Suppliers and subcontractors complete their own onboarding through a self-service portal, submitting required documents, completing custom registration forms, and providing e-signatures. AI-powered document verification checks submitted documents for authenticity and completeness. The platform tracks expiry dates for all licences, insurance certificates, risk assessments, and compliance documents. Automated renewal reminders are sent to both the security company and the supplier before documents expire, preventing compliance gaps. AI risk scoring assigns a compliance risk score to each supplier based on their document status, history, and outstanding actions. This allows compliance managers to prioritise their attention on high-risk suppliers. WFC Compliance maintains a full audit trail of all supplier interactions, document submissions, and compliance checks. Reports can be generated instantly for internal reviews, client audits, or regulatory inspections. Custom registration forms allow security companies to define exactly what information and documents they require from each type of supplier or subcontractor. The platform supports multiple supplier categories with different compliance requirements. ### Pricing WFC Compliance plans start from £20/month (Starter). All plans include a 14-day free trial with no credit card required. | Plan | Price | Suppliers | Customers | |---|---|---|---| | Starter | £20/month | Limited | Limited | | Professional | Mid-tier | Moderate | Moderate | | Enterprise | Custom | Unlimited | Unlimited | ### Portal URL https://compliance.wfc360.com --- ## Regulatory Context ### BS7858:2019 BS7858 is the British Standard published by the British Standards Institution (BSI) for the screening of individuals employed in environments where the security and safety of people or property is paramount. The 2019 edition is the current version and applies to all security industry employers in the UK. Key requirements include: identity verification, right to work checks, 5-year address history, 5-year employment history, DBS Enhanced check, financial probity check, and character references. ### Security Industry Authority (SIA) The SIA is the UK government body that regulates the private security industry. SIA licences are required for individuals working in regulated security roles including door supervision, security guarding, close protection, cash and valuables in transit, public space surveillance (CCTV), and key holding. WFC Hr and WFC Control both include SIA licence tracking and expiry management. ### GDPR The UK General Data Protection Regulation (UK GDPR) applies to all personal data processed by WFC360 products. WFC360 acts as a data processor on behalf of its customers (security companies), who are the data controllers. All products are designed with privacy by design principles and include data retention controls, subject access request support, and audit logging. --- ## Sitemap - https://www.wfc360.com/ — Homepage - https://www.wfc360.com/wfc-hr — WFC Hr product page - https://www.wfc360.com/wfc-control — WFC Control product page - https://www.wfc360.com/wfc-compliance — WFC Compliance product page - https://www.wfc360.com/about — About WFC360 - https://www.wfc360.com/blog — Blog - https://www.wfc360.com/request-demo — Request a free trial - https://www.wfc360.com/privacy-policy — Privacy Policy - https://www.wfc360.com/terms-of-service — Terms of Service